Privacy Policy

Woolbridge Motor Club Ltd. respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.

Woolbridge Motor Club Ltd. is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our company registered address is 10 South Street, Bridport, Dorset DT6 3NJ but you should contact our club privacy and data officer, Mervyn Brake, telephone 01305‐260124 or email treasurer@woolbridge.co.uk.

Collecting your information

We collect your information when you fill in membership application or renewal forms, and competition event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.

If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of Woolbridge Motor Club Ltd and then to administer and renew your club membership and provide you with member benefits. We also use your information when you enter club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.

We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.

We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know. We will not sell your information to another organisation.

To support your lifetime relationship with motor sport and Woolbridge Motor Club Ltd. we may keep your information indefinitely, unless you ask us to delete it.

Sharing your information

We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share your information with service providers, for example timekeepers or to print programmes or membership cards.

Our website

When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web‐based services, including on line entry and payment. For more detail about how we use cookies please go to our Cookie Policy see below.

The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites.

Security for your information

Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.

Your rights

  • You may ask us not to process your information for marketing purposes.
  • You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
  • You may ask us to stop using your information, and to delete it, although we maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
  • You may make a complaint to the Information Commissioner (www.ico.org.uk)

This privacy notice was last updated on 7th May 2018, and we will communicate any changes to you.

Cookie Policy

What are cookies?

Cookies are small, often encrypted, text files, which are stored on your computer when you visit some websites. They are used to remember useful information which allows certain functionality within the website to work, for example remembering where you have reached within an order process, or if you’ve logged in to a site. Cookies can’t harm your computer.

How long do cookies last?

Cookies last for different lengths of time depending on what they are used for and how your computer is set up. Session cookies are temporary cookies and are only stored until you leave the website or when you close your web browser. Persistent cookies last for a fixed period of time, defined within the cookie, and allow the website to recognise the device again when the user returns to that website on that device.

Who sets the cookie?

First party cookies – these are set by the website that you are visiting and can only be read by that website.
Third party cookies – these are set by an organisation other than owner of the website. This might be for the purposes of website measurement, being able to watch a video on the site or for the purposes of advertising. Both first and third-party cookies are set on this website.

How cookies are used

Strictly necessary cookies – these types of cookies are used to make sure parts of a website work and that you can use the site effectively, such as remembering certain information on a form when you go to another page before the form has been completed. The cookies that we have defined as strictly necessary cookies will NOT be used to gather information that could be used to advertise products or services to you, or to remember any preferences you have set beyond the current visit.
Performance cookies – these cookies are used to measure the performance of websites and see how websites are used. We use ‘Performance’ cookies to improve how the website works and measure our marketing activity. Information that is collected using these cookies is aggregated and anonymous and we are not able to identify individual users with these cookies. We may use Performance cookies to provide aggregated statistics on how our website is used. Cookies we have defined as ‘Performance’ cookies will NOT be used to gather information that could be used to target you with advertising on other websites or to remember any preferences you have set beyond the current visit.
Functionality cookies – these types of cookie allow websites to remember choices you make (for example, your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services on the site such as watching a video. These cookies do not track your browsing activity on other websites. We use ‘Functionality’ cookies to remember settings you’ve applied such as layout and text size.
Cookies defined as ‘Functionality’ will NOT be used to gather information that could be used to target you with advertising on other websites.
Advertising or Targeting cookies – these cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation. We use ‘Advertising’ cookies to link to social networks like Facebook, who may subsequently use information about your visit to target advertising to you on other websites.

How to manage cookies

You can manage how you use cookies by using the ‘settings’ function in your web browsers and other software, to determine which cookies remain, or how long they remain before being deleted. The Woolbridge Motor Club Ltd. website uses on online hosting service provider, and the club is not responsible for the setting of cookies and data collected on its or other websites.